![\"\"](\"https:\/\/fcit.usf.edu\/matrix\/wp-content\/uploads\/2019\/01\/CreateRole.jpg\")
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Figure 1. Creating the “Teacher X” role.<\/em><\/p>\n <\/p>\n Figure 2. The “Teacher X” role appears in the Roles\/Permissions grid.<\/em><\/p>\n <\/p>\n You can name the new role anything you like. However, we suggest that you retain \u201cTeacher\u201d as part of the name, for example: Teacher 1:1, Teacher Tech Initiative, Teacher Tablet Cohort, etc. This naming convention may avoid confusion later. If you wish to create a report that includes all teacher data, it\u2019s easier to select Teacher and Teacher 1:1 rather than trying to remember to select names like Tech Gurus or Cart Classrooms.<\/p>\n There is no technical limit to the number of roles you can create in a TIM Tools instance, although if you make a great many roles, your Role\/Permission grid will become a bit unwieldily to manage. <\/p>\n <\/p>\n If you have just a small number of teachers that you would like to assign the new role, you may find it practical just to use either the Alphabetical List<\/strong> or the Search Members<\/strong> tab to bring up each teacher\u2019s profile and use the dropdown menu to reassign them to the new role. If you have more than a handful of teachers to reassign roles for, it\u2019ll be much quicker to use the spreadsheet method. From the Members by Spreadsheet<\/strong> tab, download the current list of members. If your district has many thousands of teachers this may take a minute or two. When you open the Excel file, you\u2019ll see that column E is labeled \u201cRole.\u201d Simply change the role number from 1 (that\u2019s the default Teacher role) to the ID number for the new role. You\u2019ll find the new role ID on the Roles\/Permissions grid. In Figure 2 above, the ID number for the \u201cTeacher X\u201d role is 16. Once you\u2019ve made the desired changes to the spreadsheet, upload it back into the system using the Members by Spreadsheet<\/strong> tab.<\/p>\n <\/p>\n Now that you have your teachers grouped into two or more roles, you can start to pull data from your TIM Tools instance by any one role or combination of roles. Whether you are using the Report Tool to build a report for TUPS, TIM-O, TIM-LP, or TIM-R, or downloading the data from the Admin Center for use in the corresponding templates, you\u2019ll be able to select just the role or roles you want to include. In both the Report Tool and in the spreadsheet download interfaces, you\u2019ll see a dropdown menu for Roles. Simply select the role or roles you\u2019d like included. Control-click (command-click on a Mac) to select more than one role.<\/p>\n BTW, don\u2019t be surprised to see that the dropdown menu has appended an \u201cs\u201d to your newly-created role\u2019s name. The system does that automatically because in most cases that makes it appear more natural. <\/p>\n And, as always, you can download the raw data for use in your preferred statistics package. The role for each member will be indicated by the role ID you see on the Roles\/Permissions grid.<\/p>\n![\"\"](\"https:\/\/fcit.usf.edu\/matrix\/wp-content\/uploads\/2019\/01\/CreateRole2-1.jpg\")
<\/p>\nHow To Tag the Teachers with the New Role<\/h2>\n
Accessing the Data<\/h2>\n