TIM Tools 7.5 Administration Guide

Downloading TUPS Data

Members with roles that have “TUPS: View and download data” enabled, will be able to download TUPS data at their own administrative level using the Admin Center. That is, school leaders will be able to download TUPS from their assigned school, zone leaders will be able to download TUPS from their assigned their assigned zone, and district leaders will be able to access all TUPS data from across the district.

1. Begin by selecting the Download TUPS Data under the TUPS tab in the Admin Center. You will see the following window:

Figure 1. Opening Download TUPS Data screen. No values have been selected by the user, however the Start Date and End Date have been automatically populated indicating the range of existing data.

2. First, use the radio buttons to indicate whether you want data from only surveys which have been submitted or data from both submitted and unsubmitted surveys. The default is to download data from submitted surveys only.

3. Then use the frameworks dropdown to select the name of the framework you would like the data from. If you want data from legacy surveys before frameworks were introduced in TIM Tools v7.0, then select the “General (Default)” option. Selecting the “All Frameworks” option will include data from all named frameworks as well as data from legacy surveys.

4. Next select your target location(s) from the Schools dropdown menu.

Users with district-level TUPS data access will be able to select all schools in the district or any particular school. Users with zone-level TUPS data access will be able to select all schools in the zone or any particular school within the zone. The school will be pre-selected for users with school-level TUPS data access.

To select more than one location, control-click using Windows or command-click using Mac.

Figure 2. Selecting one school from the Schools dropdown menu.

5. Then select the target Role(s) you wish to include.

The default setting is to include Teacher data only. You can change this setting to include whatever combination of roles you would like. As above, control-click (command-click on a Mac) to select more than one role.

Figure 3. This user has scrolled down to the bottom of the Roles list and selected “All Roles.”

6. Select whether you wish to “anonymize” the data or include identifying information.

Selecting Anonymous will remove the following data from your downloads: First Name, Last Name, Member ID, School Name, and School ID. There may be times when users wish to share data without identifying information. Note, however, that this selection simply removes the fields noted above. There still may be identifying information in the remaining fields, particularly within the demographic data. Users must determine if eliminating these five fields meets their need for anonymized data or if they need to delete additional columns from the downloaded spreadsheet.

Figure 4. The user is changing the setting from the default “No” to “Yes.”

7. Next select the Start Date and End Date. If you leave the default dates unchanged, you will receive a download of every TUPS submission. You can change both the Start Date and End Date to narrow the range if desired. Click the calendar icon to change the date.

Figure 5. Opening the Start Date at left.

8. To navigate within the calendar, click the month heading to select a different month within the same year. Click the year heading to select a different year.

Figure 6. Moving from the opening month view, to a 12-month view, to a years view.

9. When your date range is set, click the Download TUPS Spreadsheet button and the download will begin automatically. Load this raw data into the TUPS Report Template to convert it into easy-to-read charts and graphs.

10. TUPS summary data is also available via the Report Tool.